Student Admission & Management
Admission done right, from day one.
The problem it solvesManual admission registers create duplicate numbers, missing files, and term-end promotion chaos that wastes an entire week of admin time every year.
Register students in seconds with auto-generated admission numbers. Track their full academic history from creche to JHS3 graduation. Promote whole classes in one click, records carry forward, nothing lost.
What you get
Auto-generated admission numbers, no duplicates possible
Bulk-admit hundreds of students via Excel in minutes
Guardian contacts, relationship and phone stored per student
JHS3 graduates archived permanently with BECE aggregate
Fee Collection & Ledger
Every pesewa tracked. Zero disputes at term-end.
The problem it solvesCash in envelopes changes hands with no record. End-of-term collections never balance, and someone always gets accused of missing money.
Create invoices per student, record cash and MoMo payments with the reference number, and issue digital receipts. Every payment is permanently logged, no edits, no deletions, no disputes.
What you get
Accept cash or MoMo, bursar records amount and reference
Digital receipt generated and stored on every payment
Immutable ledger, payments cannot be silently altered
Three-tier correction window for legitimate amendments
Student Attendance
Two minutes. Every class. Every day.
The problem it solvesPaper registers get backdated, lost, or submitted weeks late. Absent students go unnoticed for days until it becomes a disciplinary or safeguarding issue.
Daily register on any phone browser, works fully offline. Absence alerts are built to fire automatically to guardians after two consecutive unexplained absences.
What you get
Offline-first, works even with no internet
Absence alert built to fire after two missed days
Term attendance reports per student and class, exportable
Works on any phone browser, no app to download
Staff Attendance & Roles
QR check-in at the premises. Ghost signing is over.
The problem it solvesTeachers sign in for absent colleagues. No reliable record of who was actually at school. Monthly summaries mean manually counting weeks of paper registers.
Staff scan the school's QR code on arrival, on their own phone, physically on the premises. Every sign-in is time-stamped and stored permanently. Monthly summaries generate automatically.
What you get
QR code sign-in, staff scan on their phone on arrival
Optional GPS boundary check enforces on-grounds sign-in
Monthly attendance summaries auto-generated
Six role types, each sees only what their role permits
Assessments & Report Cards
Two weekends of work. Done in two hours.
The problem it solvesTeachers compute 40 student positions manually, then type report cards over the weekend. One formula error means reprinting every single card.
Enter class scores once. ScholaGH computes GES grades, class positions, aggregates and teacher remarks automatically, then generates print-ready report cards for every student. Terms 1, 2 and 3.
What you get
GES grading, A1 through F9 with remarks auto-computed
Class position and aggregate score calculated automatically
Print-ready report cards for every student in one click
Subject performance analytics across classes and terms
SMS Communications
Reach every parent. No app. No data. No delays.
The problem it solvesPaper circulars get lost in school bags. Calling 200 parents one by one takes two full days. Fee deadlines pass with no reminder.
Broadcast SMS to a class, year group or the whole school in one click. Absence alerts fire automatically. Any parent with a basic phone receives it, no smartphone, no data, no app.
What you get
Broadcast SMS to class, year group or whole school
Absence alerts built to fire automatically to guardians
Full message history with delivery status per recipient
Works on any SIM, no smartphone or data plan needed
Parent Portal
Parents see everything. Disputes disappear.
The problem it solvesParents hear about unpaid fees and poor attendance at term-end, when it is already a crisis. Lack of visibility breeds mistrust and slows fee payment.
Every parent gets their own secure login. They check their child's attendance, see the exact invoice breakdown, view payment history and access report cards, any time, from any phone.
What you get
Live attendance record, every present and absent day
Invoice breakdown and full payment history always visible
Report cards accessible as soon as the school publishes
Separate secure login, parents see only their own child
